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The Official Web Site of the State of South Carolina

State Operations

About Us

 

The State Operations Department coordinates and provides Human Resources, Budget/Finance, Procurement, Information Technology, and State Property Book support to the SC Military Department’s State employees. The Department manages the Cooperative Agreements in support of the SC Army and Air National Guards. The Department is also responsible for the oversight and management of the McCrady and Clark’s Hill Billeting Offices. The Department coordinates with SC Emergency Management Division, SC Youth Challenge/Job Challenge Programs, STARBASE Swamp Fox, SC Military Museum, SC State Guard, Cooperative Agreements Program Managers, and the USPFO to ensure situational awareness, support and coordination.  The Department is responsible for coordinating the Agency’s efforts in support of SC National Guard Service Members conducting State Active Duty (SAD) operations.

 

South Carolina Emergency Management Division

The South Carolina Emergency Management Division (SCEMD) is the state-funded coordinating agency responsible for the statewide emergency management program. SCEMD’s mission is to develop, coordinate, and lead the state emergency management program, enabling effective preparation for, response to and recovery from emergencies and disasters in order to save lives, reduce human suffering and minimize property loss. SCEMD is the lead State coordinating agency during the natural disasters and State emergencies.

www.scemd.org

 

South Carolina Youth ChalleNGe Academy

The SC Youth ChalleNGe Academy program is a part of a nationwide, National Guard Bureau-funded program to provide a wealth of educational enrichment offered by the staff and facilities with the commitment to serving SC’s at-risk youth. The Academy conducts two, five-month long classer per year designed to help youth acquire the basic skills and education necessary to succeed in life. The eight core components studied during the residential phase: Academic Excellence, Life-Coping Skills, Job Skills, Health and Hygiene, Responsible Citizenship, Service to Community, Leadership/Followership, and Physical Fitness. Youth ChalleNGe cadets have the opportunity to work toward earning their General Equivalency Diploma or GED.  Select graduates of the Youth ChalleNGe Program have the opportunity for additional training in the Job ChalleNGe Program.

https://scyouthchallenge.com/

 

South Carolina Job ChalleNGe

The SC Job ChalleNGe Program is part of the nationwide, National Guard Bureau-funded Youth ChalleNGe Program which is focused on providing Professions, Occupations, Specialties, and Trades (POST) training for SC’s at-risk youth.  It is a five-month residential program providing vocational experience to select graduates of the SC Youth ChalleNGe Program.  Cadets live at the SC National Guard’s McCrady Training Center and attend classes at Midlands Technical College.  The Program focuses on expanding occupational skills, providing career and academic counseling, internship environments, leadership development, and employer engagement.  Cadets who complete the program may earn trade certificates in areas such as welding, production, telecom and computer installation, and patient care.

https://www.scyouthchallenge.com/job-challenge-2/

 

STARBASE Swamp Fox

STARBASE Swamp Fox is a part of a national Department of Defense-funded educational program focused on elementary students, primarily 5th graders. The goal is to motivate the students to explore Science, Technology, Engineering and Math (STEM) as they continue their education.  The program engages students through the inquiry-based curriculum with its "hands-on, mind-on" experiential activities, and works with school districts to support their standards of learning objectives.  STARBASE Swamp Fox annually conducts over 45 classes for more than 1,100 SC students.

http://www.scstarbase.com

 

South Carolina Military Museum

The SC Military Museum is the only military museum in the State chartered by State law.  The Museum is the only museum in the State that covers SC’s complete military history from 1670, when the colony of Carolina was founded, to present day military operations to include Kosovo, Iraq, Afghanistan and Kuwait.  The Museum is federally recognized by the National Guard Bureau, and is the 2nd oldest and 4th largest National Guard museum in the country. The Museum contains artifacts of SC’s military history valued at over $5 Million.

https://www.scmilitarymuseum.com

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Public Notices

Click on a file to download.

EEO Notice (pdf)
 

Public Notice of ADA Compliance and Grievance Process - 17 Jan 2019 (pdf)

                                                                          

                                                                                              

FOIA

Click on a file to download.

E24-100.07 - Freedom of Information - 29 Apr 2022 (pdf)

Freedom of Information Fee Schedule - 19 Jul 2019 (pdf)

Freedom of Information Request Form - 19 Jul 2019 (pdf)

 

Freedom of Information Act Contacts:  

Robert L. Faulk

Director, State Human Resources Office

Robert.Faulk@scmd.sc.gov

(803) 299-4337

                                                                          

                                                                                                

Regulations

Click on a file to download.

MDR 37-6 - State Property Accountability and Control - 01 Jul 2022 (pdf)

MDR 37-10 - Armory Funds and Rental Programs - 15 Feb 2023 (pdf)

MDR 600-8-22-1 - State Decorations Awards and Honors - 01 Jul 2022 (pdf)

State Vehicle Operators Handbook - 03 May 2022 (pdf)


Regulations Image 1

Policies

                                 


                                TAG Policies


Click on a file to download.

Policy for Social Media and Online Conduct - 15 Feb 2019 (pdf)

State or Fed Employee-Military Use of Cooperative Agreement or Fed Owned Equipment - 5 Nov 19 (pdf)

 


                          E24-100 General Policy


Click on a file to download.

E24-100.01 - Use of Tobacco and Tobacco Products - 25 Aug 2017 (pdf)

E24-100.02 - Alcohol Drug and Substance Abuse Policy - 16 May 2017 (pdf)

E24-100.03 - Hazardous Weather Policy - 28 Aug 2019 (pdf)

E24-100.05 - Concealed Weapons - 3 Oct 2017 (pdf)

E24-100.06 - Dress Code and Standards of Appearance - 16 Nov 2017 (pdf)

E24-100.07 - Freedom of Information - 29 Apr 2022 (pdf)

E24-100.08 - Use of Cooperative Agreement Equipment - 04 Mar 2021 (pdf)

E24-100.09 - Use of State Vehicles - 16 Dec 2021 (pdf)

E24-100.10 - Recording of Conversations or Electronic Communications - 13 Mar 2018 (pdf)

E24-100.12 - Workplace Environment - Workplace Harassment or Discrimination Policy - 20 Aug 2020 (pdf)

 


                          E24-101 Employment


Click on a file to download.

E24-101.01 - Veteran's Preference - 04 Jan 2022 (pdf)

E24-101.2 - Background Checks - 09 Jan 2024 (pdf)

E24-101.05 - Seasonal (Temporary) Employment - 29 Apr 2022 (pdf)

E24-101.06 - Affirmative Action - 24 Sep 2018 (pdf)

E24-101.07 - Employee References - 30 Apr 2019 (pdf)

E24-101.08 - Requirement for Physical Examination - 09 Jan 2020 (pdf)

 


          E24-102 Classification and Compensation


Click on a file to download.

E24-102.01 - Personnel-Payroll Action Request Policy - 29 Apr 2022 (pdf)

E24-102.05 - Internal Titles - 29 Apr 2022 (pdf)

E24-102.06 - Minimum Qualifications - 29 Apr 2022 (pdf)

E24-102.07 - Hiring Salaries - 29 Apr 2022 (pdf)

E24-102.08 - Salary Increases - 29 Apr 2022 (pdf)

E24-102.09 - Salary Decreases - 29 Apr 2022 (pdf)

 


             E24-103 Hours of Work and Overtime


Click on a file to download.

E24-103.01 - Alternate Work Schedule - 29 Apr 2022 (pdf)

E24-103.03 - Hours of Work-Overtime Policy - 15 Aug 2022 (pdf)

E24-103.04 - Telecommuting - 16 Mar 2020 (pdf)

 


               E24-104 Leave and Attendance


Click on a file to download.

E24-104.01 - Leave and Attendance Reporting - 29 Apr 2022 (pdf)

E24-104.02 - Sick Leave Policy - 01 Oct 2022 (pdf)

E24-104.03 - Annual Leave Policy - 01 Jul 2022 (pdf)

E24-104.04 - Paid Parental Leave - 17 Oct 2022 (pdf)

E24-104.05 - Leave Without Pay - 18 May 2022 (pdf)

E24-104.06 - Employee Leave Transfer Pool Policy - 29 Apr 2022 (pdf)

E24-104.07 - Military Leave - 02 May 2022 (pdf)

 


                    E24-105 Dual Employment


Click on a file to download.

E24-105.01 - Dual Employment-Multiple Employment Policy - 02 May 2022 (pdf)

E24-105.02 - Outside Employment  - 03 May 2022 (pdf)

 


                  E24-106 Employee Performance


Click on a file to download.

E24-106.01 - Employee Performance Evaluation System (EPES) - 01 Jul 2022 (pdf)

 


                            E24-108 Discipline


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E24-108.01 - Progressive Discipline Policy - 01 Jul 2022 (pdf)

 


                 E24-109 Grievances and Appeals


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E24-109.01 - Employee Grievance Policy - 08 Mar 2018 (pdf)

 


                 E24-110 Separation From Service


Click on a file to download.

E24-110.01 - Resignation - 02 May 2022 (pdf)

E24-110.02 - Employee Exit Interview-Survey Policy - 02 May 2022 (pdf)

E24-110.03 - Termination - 02 May 2022 (pdf)

E24-110.04 - Reduction In Force - 30 Jul 2017 (pdf)

 


                 E24-111 Awards and Recognition


Click on a file to download.

E24-111.02 - State of SC State Employee Service Awards Policy - 02 May 2022 (pdf)

 


                             E24-112 Safety


Click on a file to download.

Files coming soon.

 


                             E24-113 Ethics


Click on a file to download.

E24-113.01 - Nepotism-Employment of Family Members - 02 May 2022 (pdf)

 


                             E24-114 Travel


Click on a file to download.

Files coming soon.

 


                        E24-115 Procurement


Click on a file to download.

E24-115.01 - Minority Business - 15 Feb 2019 (pdf)

E24-115.02 - Lodging Purchase Card Program - 02 May 2022 (pdf)

E24-115.03 - State Purchasing and Contracting Policy - 03 May 2022 (pdf)

E24-115.04 - State Purchasing Card - 24 May 2023 (pdf)

 

Policies Image
Forms

                                   Forms


Please choose from the drop down menus below, and click on a file to download.

Armory Rentals

                           Armory Rentals


Click on a file to download.

Addendum to National Guard Armory Rental Contract - 09 Jul 2019 (docx)

Armory Deposit and Reimbursement Request Form - 20 Jul 2021 (pdf)

Armory Rental Clean-Up Checklist (pdf)

Armory Rental Program Audit Guide for Administrative Officers - 13 Dec 2022 (pdf)

Armory Sitter Personnel-Payroll Action Request Form w - instructions - 20 Sep 2022 (pdf)

Bank Account and Transparency Accountability Report Form - 15 Feb 2023 (xlsx)

Monthly Bank Statement & Account Reconciliation Form - 18 Oct 2021 (xlsx)

National Guard Armory Rental Application - 15 Jan 2022 (pdf)

National Guard Armory Rental Contract - 15 Jan 2022 (pdf)

SC Military Museum Rental Application - 18 Jul 2023 (pdf)

SC Military Museum Rental Contract - 18 Jul 2023 (pdf)

Tabs for Folders - 2023-2024 (pdf)

Awards

                                Awards


Click on a file to download.

DA 638 - State Awards - Jun 2020 (pdf)

State Employee Awards Nomination Form - 16 Sep 2020 (pdf)

MDSC Form 58E - Request for State Awards and Medals - 02 Dec 2019 (pdf)

Discipline

                               Discipline


Click on a file to download.

MDSC Form 2823 - Sworn Statement - Apr 17 (pdf)

Finance

                                Finance


Click on a file to download.

General Ledger Guidance

Journal Entry Form - 06 Jul 2023 (xlsx)

Freedom of Information

                     Freedom of Information


Click on a file to download.

Freedom of Information Request Form - 19 Jul 2019 (pdf)

Human Resources

                         Human Resources


Click on a file to download.

2024 Federal W-4 (Employee's Withholding Certificate) Form (pdf)

2024 SC W-4 (SC Employee's Withholding Allowance Certificate) Form (pdf)

Background Check - Self Reporting Requirement Acknowledgement (YC-JC & STARBASE) - 08 Jan 2024 (pdf)

Employee Exit Survey - 02 May 2022 (pdf)

Notice and Authorization for Background Check - 14 Jun 2023 (pdf)

PEBA Name/Address Change Form - 07 Jul 2021 (pdf)

Personnel-Payroll Action Request (PAR) Form - 01 Feb 2022 (pdf)

Position Description - Employee Performance Evaluation Form - 01 Jan 2022 (pdf)

Request for Leave Adjustment Form - 02 May 2022 (pdf)

Request for Outside Employment Form - 10 Sep 2021 (pdf)

Request for Salary Change Form - 19 Apr 2022 (pdf)

SCEIS Dual Employment Request Form - 21 Apr 2020 (pdf)

SCEIS Multiple Employment Request Form - 21 Apr 2020 (pdf)

SCMD Occasional Volunteer Intern Agreement (pdf)

Workers Comp Form 12A (pdf)

Volunteer Notice and Authorization for Background Check Form (STARBASE) - 22 May 2023 (pdf)

Volunteer Notice and Authorization for Background Check Form (Youth Challenge Program) - 22 May 2023 (pdf)

Leave and Attendance

                     Leave and Attendance


Click on a file to download.

Leave Pool - Employee-To-Employee Leave Donation Request Form - 29 Apr 2022 (pdf)

Leave Pool - Leave Donation Request Form - 29 Apr 2022 (pdf)

Leave Pool - Leave Recipient Request Form - 11 May 2022 (pdf)

Leave Pool - Leave Restoration Form - 29 Apr 2022 (pdf)

Leave Without Pay Request Form - 05 Nov 2020 (pdf)

Request for Advanced Sick Leave Form - 24 Jul 2020 - A (pdf)

Request for Leave Adjustment Form - 02 May 2022 (pdf)

Request for Military Leave Form - 06 Jun 2020 (pdf)

Request for Paid Parental Leave - 01 Oct 2022 (pdf)

Procurement

                            Procurement


Click on a file to download.

BPA Clause Set (pdf)

DP-1 - Framework Requisition - 27 Oct 2023 (pdf)

DP-2 - Purchase Requisition - 20 Apr 2023 (pdf)

DP-3 - Amendment of Purchase Order (pdf)

DP-4 - Ratification Of Unauthorized Purchases - 25 Jan 2021 (pdf)

DP-5 - State Active Duty Purchase Request Form (pdf)

DP-6 - Blanket Purchase Agreement Log (pdf)

DP-8 - Funds Reservation Request - 12 Apr 2022 (pdf)

DP-9 Direct Pay Request Form - 12 Apr 2022 (xlsx)

Drug-Free Workforce Certification - 18 Apr 2023 (pdf)

Framework Transmittal Form - 03 Jan 2024 (xlsx)

MMO 102 - Justification for Sole Source Procurement - 02 Jun 2022 (pdf)

MMO 103 - Emergency Justification - 15 Jun 2022 (pdf)

MMO 136 - Justification for Contracts Between State Agencies - 26 Oct 2023 (pdf)

MMO 138 - Justification for in State Conference Site Selection (pdf)

Procurement Card Checklist - Liaison (pdf)

Procurement Card Checklist - Program Manager (pdf)

SCMD IT Purchase Approval Form - 06 Nov 2023 (pdf)

Shopping Cart Instructions (pdf)

Solicitation Request Form - 06 Jun 2023 (pdf)

Standard PO Clause Set (pdf)

State P-Card - Commercial Card Claims Statement of Disputed Item - 27 Apr 2022 (pdf)

State P-Card - Purchasing Card Cardholder Agreement - 27 Apr 2022 (pdf)

State P-Card - Purchasing Cardholder Activity Certification - 26 Oct 2023 (pdf)

State P-Card - Request to Issue State Purchasing Card - 26 Oct 2023 (pdf)

State Purchase Card Transmittal Form - 03 Jan 2024 (xlsx)

South Carolina Government Printing Services Manual - 28 Sep 2005 (pdf)

Safety

                                 Safety


Click on a file to download.

State Vehicle Accident Report Form - 05 Apr 2019 (pdf)

Security

                                Security


Click on a file to download.

(Note: Send all completed forms to Ray Worthy: ray.worthy@scmd.sc.gov)

State Employees/Contractors

Blank SCIR Form

SED - Blank - 23 Jun 2022 (xlxs)

State Employee Request Form - 23 Jun 2022 (pdf)

Declaration for Federal Employment Request Form - 23 Jun 2022 (pdf)

State Property

                           State Property


Click on a file to download.

Insurance Reserve Funding - Property Claims Reporting Form (CL-02) (pdf)

State Property Documentation - 20 Apr 2023 (xlsx)

Time-Sheets

                             Time-Sheets


Click on a file to download.

2024

2024 Bi-Weekly Payroll McCrady Fire

2024 Bi-Weekly Payroll McEntire Fire

2024 Bi-Weekly Payroll PostChallenge

2024 Bi-Weekly Payroll Security

Weekly Permanent-Grant Employment Exempt Form

Weekly Permanent-Grant Employment Non-Exempt Form

Weekly Temporary Employment Attendance Record Form

 

2023

2023 Bi-Weekly Payroll McCrady Fire

2023 Bi-Weekly Payroll McEntire Fire

2023 Bi-Weekly Payroll PostChallenge

2023 Bi-Weekly Payroll Security

Weekly Permanent-Grant Employment Exempt Form

Weekly Permanent-Grant Employment Non-Exempt Form

Weekly Temporary Employment Attendance Record Form

Travel

                                 Travel


Click on a file to download.

2024 Travel Authorization Form - 01 Jan 2024 (xlsx)

2023 Travel Authorization Form - 01 Jan 2023 (xlsx)

2024 Travel Reimbursement Form -  01 Jan 2024 (xlsx)

2023 Travel Reimbursement Form -  18 Aug 2023 (xlsx)

CGO Form - Approval for Exceeding Travel Expense Limits - 20 Apr 2020 (pdf)

CGO Form - Travel Advance Request - 20 Apr 2020 (pdf)

Employee Travel - Rental Request - 02 Feb 2021 (pdf)

Lodging Purchase Card Payment Request and Lodging Agreement Form - 13 Jun 2023 (pdf)

State Of SC Meal Reimbursement Chart - 01 Jul 2019 (pdf)

State Active Duty

                          State Active Duty

                                                          State Active Duty Image                               

Medical

                                Medical


Click on a file to download.

CompEndium Notification Card (pdf)

Injury Protocol (pdf)

SAD - Reporting Injuries-Illnesses - 18 Jul 2018 (pdf)

Workers Comp Form 12A-SAD (docx)

SAD Medical Providers - 23 Jan 2020 (pdf)

Pay

                                   Pay


Click on a file to download.

AGSC FORM 7433 (pdf)

SAD - Pay Procedures - 18 Jul 2018 (pdf)

Procurement

                             Procurement


Click on a file to download.

DP-5 State Active Duty Purchase Request Form - 28 Jul 2022 (pdf).

DP-5 - State Active Duty Purchase Request Form (Instructions) - 28 Jul 2022 (pdf)

SAD Class I Vendors - 18 May 2023 (pdf)

Information for SAD Vendors - 25 Jul 2022 (pdf)

SAD Vendor Listings - 28 Jul 2022 (pdf).

State Active Duty Procurement Presentation - 28 Jul 2022 (pdf).

Travel

                                 Travel


Click on a file to download.

2024 Travel Authorization Form - 01 Jan 2024 (xlsx)

2024 Travel Reimbursement Form - 01 Jan 2024 (xlsx)

CGO Form - Approval for Exceeding Travel Expense Limits - 20 Apr 2020 (pdf)

CG0 Travel Form 12-09 C - 20 Apr 2020 (pdf)

Employee Travel - Rental Request - 02 Feb 2021 (pdf)

State Of SC Meal Reimbursement Chart - 01 Jul 2019 (pdf)

Vehicle Accident Reporting

                   Vehicle Accident Reporting


Click on a file to download.

E24-100.02 - Alcohol Drug and Substance Abuse Policy - 16 May 2017 (pdf)

SAD - Vehicle Accident Reporting - 18 Jul 2018 (pdf)

State Vehicle Report Form - 05 Apr 2019 (pdf)